On this page you will find Job Aids and other resources that will guide you through the use of the HMIS application with step-by-step instructions.
Application Access:
Application login credentials are managed by DHS’ Service Desk. When a new user is added their supervisor, or agency designee must request access on their behalf by completing the ISAR (Information Services Access Request) form for their specific application needs. A new ISAR must be completed immediately when a worker’s access needs have changed or when the worker leaves the agency. The ISAR (Information Services Access Request) Form can be completed online. You can use this online form to request a new account, modify an existing account, or close an account.
Online ISAR Site
Important Reminder: All of the information in DHS’ applications are considered confidential. Access is limited to persons with user identification assigned by Allegheny County. Do not share or distribute your assigned user credentials. Unauthorized access to these applications or unauthorized use of the information contained therein is a violation of County, State, and Federal laws.
Online Applications now require the use of Okta:
Okta Login Intro – 2.5 minute video
Okta Provider Webinar – 13 minute video
Okta – Logging in with Multiple Roles
Adding Household Members to an Enrollment from the Referral (Interim Guide)
Annual Assessments
Assigning Additional Units for Households in Family Shelter
Dashboard
Denial Reason Guidance One-Pager
Direct Entry into HMIS
Document Uploads
Enrollments
Entering Rental Assistance End Date for RRH and Penn Free RRH
ESG Funding Assistance and ESG Funding Report
Exit Reason Guidance One-Pager
Household Management
Housing Pathways
Open PATH HMIS Reporting- Active Client Detail
Open PATH HMIS Reporting- Generating a Data Quality Report and Searching for a Client
Open PATH HMIS Reporting- Generating an APR and Searching for a Client
Re-enrolling Previously Served Individuals
Referrals and Referral Management
RRH & PSH – Vacating a Unit while Enrolled
Specialized process Job Aid- Tracking Kinship Placement
Units and Unit Management
Contact the DHS Service Desk to schedule training.